Travel Funding

The Linguistics Department occasionally has its own funding to subsidize travel to conferences for students, so travel grants must often be sought from other offices at the University. We will assist students in applying for any such funding where possible, but most questions will be directed to the award-granting office on campus. Please note that awards from any organization typically cover only a portion of the cost of a trip. That is, even for trips where you might expect to pay upwards of $1,000, a student may only receive $400. Should the Linguistics Department receive any travel funding of its own, you will be notified of the award stipulations and funding amounts upon request. Both MA and PhD students are eligible for Department funding, regardless of their qualifications for Grad School funding.

Domestic Travel

Doctoral students who are accepted to present papers related to their dissertation topic at regional or national, academic conferences in the United States may apply for financial assistance from the Graduate School beginning in their fifth full-time semester, provided that such students have earned at least a 3.5 GPA and are the primary author of their paper. Interested students should fill out the Travel Authority and Expense Request Form by the following Department deadlines (established in order to meet Graduate School deadlines):

• September 1st for conferences in October-December
• December 1st for conferences in January-March
• March 1st for conferences in April-June
• June 1st for conferences in July-September

Please note that the electronic form will ask for:

• Abstract of your presentation where you are listed as first author
• Unofficial transcript listing your current GPA
• Official conference acceptance letter or email (if received)
• Details of your plans pertaining to: precise location of the conference, how you plan to travel there (airfare estimate or mileage if driving), duration of your stay, and if you plan on splitting costs with anyone

If you need help or have questions with any point in this process, please email the Financial Manager for assistance.

Upon completion of the trip, the student must alert the Financial Manager to assist with reimbursement for the travel by using the same form as above - Travel Authority and Expense Request Form. Any included receipts must show proof of payment by the traveler and include the total payment cost. The traveler does not need receipts for meal per diems. 

International Travel

The Travel Authority and Expense Request Form is also appropriate for International Travel. Please note that all international travel must be approved by OGE at the following link - http://oie.uga.edu/international-travel-authority/.

If you are seeking funding for international conferences, the Office of the Vice President for Research has a process for applying for funds. The deadlines for these awards are the second Tuesdays of each of the following months: January, March, May, July, September, and November. It is the student's responsibility to initiate this process with the OVPR and, if successful, bring awarded funds to the attention of the Financial Manager prior to any deadlines set by the OVPR or by University travel policies.

Updated: 06/24/2020